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    2017-09-05 Updated Air Quality Information

    September 5th, 2017

    7:19 am

    Dear Colleagues,

    This morning’s air quality index is extremely high, and is labeled “hazardous” by the Lane Regional Air Protection Agency. Area wildfires and weather continue to create severe smoke, and under the current conditions, any employee with outdoor work assignments should have those duties modified to indoor activities until air quality improves significantly.

    As shared yesterday afternoon, here is important information for supervisors related to air quality at the University of Oregon:

    • Contact UO Environmental Health and Safety (EH&S) to report an indoor air quality concern at: https://app.smartsheet.com/b/form/b3d1835da52f401ea0d47e4fc9d441ee
    • If you have critical concerns about the indoor air quality in the work space you oversee, please contact EH&S at 541-346-3192 before taking any department-wide actions. Supervisors should be as flexible as possible with individual staff having issues related to air quality. Be prepared to respond to employees who have discomfort in the workplace, either in crafting acceptable alternative locations or assignments, or directing employees to use appropriate leave (see https://hr.uoregon.edu/hr-programs-services/benefits/time).
    • For UO employees whose work includes outdoors tasks, safety precautions should be used, including:
    1. Where possible, move outdoor workers to jobs inside (taking inventory, inspecting equipment, repairing tools, etc.)
    2. Adjust outdoor tasks to require less strenuous physical activity
    3. Those who must work outdoors should take frequent breaks to indoor spaces
    4. Drink lots of water
    5. Employees should continuously monitor their health, and at signs like light-headedness, shortness of breath, or nausea, go indoors and ask for help.

    Thanks for helping the university and all our colleagues during these difficult conditions.

     


    2017-09-04 Update on air quality at UO

    September 4th, 2017

    Dear Colleagues,

    Wildfires around the Willamette Valley and recent weather have combined to bring severe smoke to the area. Our thoughts go out to the communities, some very near Eugene and on evacuation notice, that face the greatest threats from these wildfires.

    Over the last week, the university has monitored local air quality to assess impact on operations.
    The UO will operate on normal schedule. However, the smoke may affect indoor air quality and HVAC systems.

    People with asthma or other serious medical concerns should work directly with supervisors to find appropriate remedies. Anyone experiencing health issues in the workplace related to air quality should also notify their supervisors. Supervisors will share mitigation steps and safety precautions with employees who typically work outdoors.

    Employees who are unable to report to work due to weather or personal circumstances should coordinate with their supervisors and may use accrued vacation, compensatory time, exchange time, personal leave, or leave without pay to cover the missed work time, if applicable. Use of accrued sick leave is appropriate only in the case of illness.

    Local smoke has been so extreme that some UO air handling systems interpret it as a building fire. These systems are performing as designed, and shut down building air circulation. UO employees have been monitoring and adjusting the systems to compensate, and resources have been concentrated to buildings with senstive equipment, laboratories, and animals.

    Anyone who hears a building alarm should evacuate immediately, even if the cause may be wildfire smoke.

    For more information on real time air quality, visit the Lane Regional Air Protection Agency website.

    For more information on reducing the health effects of wildfire smoke, please visit the Oregon OSHA website: http://www.oregon.gov/oha/PH/Preparedness/Prepare/Pages/PrepareForWildfire.aspx

    Best regards,
    Nancy Resnick
    Chief Human Resources Officer and Associate Vice President

     

    Human Resources, 677 E 12th Ave., Eugene, OR 97403
    P: 541-346-1000


    UO Alert removes third, text-to-voice only number

    August 8th, 2017

    The University of Oregon’s emergency notification system, “UO Alert,” has allowed students and employees to enter two additional mobile numbers into their accounts, to receive emergency messages about the UO campus.

    The limitations of the mass-messaging system force the third number to be TEXT-TO-VOICE ONLY, which means those numbers have received not a text, but a phone call with an automated recording of the text content in spoken form.

    Safety and Risk Services has received feedback that the text-to-voice system is not effective and creates confusion. Therefore, as of August 9, UO Alerts will no longer be sent to the third numbers entered into UO Alert accounts. We apologize for any inconvenience this causes. Another option for people who are not students or employees of the UO is to follow the UO Police Department on Twitter, @UOPolice, to receive simultaneous Tweets of UOAlert messages.

    To make changes to the UOAlert account, go to https://duckweb.uoregon.edu, log in with UO ID and personal access code, select “Personal Information” from the main menu, then select “Enter/Update Emergency Alert Phone Number.”


    Heat Information

    July 31st, 2017

    July 31, 2017 – 5:44 pm

    Below is messaging regarding upcoming heat this week for faculty and for staff.

    Messaging for Faculty

    Dear Colleagues,
    Over the next few days, Eugene will be experiencing very high temperatures.  If you are teaching courses in rooms without adequate cooling, please work with your departmental scheduler, who will coordinate with the Office of the Registrar, to find an alternative location for your class.  This is particularly important if you are teaching in the afternoons on Tuesday, Wednesday or Thursday.
    Best Regards,
    Michael Jefferis
    Assistant Registrar for Operations

    Messaging for Staff

    Colleagues,
    The current weather forecast indicates Eugene and Portland will experience severe temperatures over 100˚ most of this week. We recognize that these extreme temperatures may significantly impact some workspaces and employees across campus, which may affect normal operations. HR has reached out to supervisors to provide guidance during this period of inclement weather. Please be in communication with your supervisor if you have concerns about your workspace or assignments this week.
    The university is expected to remain open as usual for the remainder of the week. As with other inclement weather events, employees who are unable to report to work because of the extreme weather may use accrued vacation, compensatory time, exchange time, personal leave, or leave without pay to cover the missed work time, if applicable. Use of accrued sick leave is appropriate only in the case of illness.
    If you have any specific questions about how the weather may impact your work unit, please speak with your supervisor, or contact Human Resources at 541-346-3159 or through our hrinfo@uoregon.edu email.
    Best regards,
    Nancy Resnick
    Chief Human Resources Officer and Associate Vice President

    Canvas Restored

    February 28th, 2017

    February 28, 2017 – 2:59 pm

    Canvas services, including uploads, have been fully restored.

     

    February 28, 2017 – 1:00 pm

    As of 1:00 pm PST, the Canvas service and performance seems to be available and/or recovering quickly. Although many users should now be able to access Canvas, there may still be areas of impaired functionality such as uploading assignments, quizzes, and new content. Here at the UO, we are currently testing both Canvas functionality and the functionality of integrated third-party tools, including VeriCite. The latest Amazon status post indicates potential recovery within an hour.

     

    We are currently contacting faculty to assess academic impact and offer mitigation strategies.


    Canvas Unavailable

    February 28th, 2017

    February 28, 2017 – 10:16 am

    Library staff is reporting that Canvas is currently unavailable due to service interruptions with Amazon Web Services.


    Monday classes canceled; Service updates

    January 8th, 2017

    January 9, 2017 – 10:31 am

    Classes remain canceled on the Eugene campus today. Portland campus is opening at 10:00 am. Normal business operations will resume with some limited disruptions in Eugene. Please see the list below for services that may be closed or not open normal hours Monday:

    • UO Libraries and the EMU and McKenzie Computer Labs will open at 9:00 AM, see Library website for updates.
    • University Health Center opens at 10:00 am
    • EMU:  All food vendors expected to be open regular hours. Update: Chipotle opening at 12:00 pm. Red Wagon Creamery will be closed.
      Movies in the Redwood Auditorium from noon–8:00 p.m.
      (Harry Potter and the Half Blood Prince, and Harry Potter and the Deathly Hallows One and Two)
      Craft free (with student id) in the Craft Center from 10:00 a.m.–10:00 p.m.
      Board games in the Resource Center with free coffee from noon–5:00 p.m.
      Outdoor Programs open at 9:00 a.m., DIY Bikes from noon–5:00 p.m.
      KWVA open from 10:00 a.m-5:00 p.m for station tours, browse and listen to music.
      Sustainability Center open 9:00 a.m.–5:00 p.m.
    • SRC: Normal hours – 6:00 am – 12:00 am
    • Moss Street Child Development Center – CLOSED
    • Olum Child Development Center – Open at 9:30 am

    We encourage students, faculty, and staff to use caution and stay safe as you travel to and around campus. It is understood that not everyone may be able to travel to campus due to ongoing issues related to inclement weather. Members of the campus community are expected to use their best judgment in assessing the risk of coming to campus, based on individual circumstances.

    Below you will find a list of resources. Re-visit this site for continuous updates as weather conditions continue to evolve.

    Resources:

    Campus Conditions Map

    State of Oregon Road Information

    Winter Driving Tips

    How to Walk on Ice


    January 8th Weather Update

    January 8th, 2017

    January 8, 2017 – 12:22 pm

     

    Dear returning UO students and families:

    The University of Oregon is expected to be following normal operations on Monday, Jan. 9.  We continue to monitor the evolving weather situation and will post any campus operational changes to the UO Alerts Blog.

    The region has experienced snow, ice, and extreme cold in recent days, and weather forecasts show warming temperatures that are expected to normalize conditions across the Eugene campus and the city.

    For many, travel to UO remains difficult and students and families should consult road and weather information and use extreme caution, both traveling to campus and while moving back into residences. If you find yourself unable to make it to campus safely, you should use your best judgment and contact your instructors to seek special accommodations relating to your Monday class schedule.

    UO Campus Planning and Facilities Management crews have been working overtime to make safe designated walking paths around campus, but some areas may remain challenging early Monday.

    Please use caution and plan for extra travel time.

    Stay safe, Ducks!

    Resources:

    Campus Winter Weather Routes

    State of Oregon Road Information

    Winter Driving Tips

    How to Walk on Ice


    Travel Message for Students

    January 6th, 2017

    January 6, 2017 – 3:12 pm

    Dear returning UO students and families:

    Eugene and the University of Oregon campus have experienced snow, ice, and extreme cold in recent days, and weather forecasts show the possibility of more snow and then freezing rain and ice on Saturday, January 7.

    These weather systems are affecting the entire Pacific Northwest, and could make travel to the UO difficult.

    Students and families should consult road and weather information and use extreme caution, both traveling to campus and while moving back into residences. UO Campus Planning and Facilities Management crews have been working overtime to make safe designated walking paths around campus, but some areas remain challenging.

    Please use caution and plan for extra travel time. Stay safe, Ducks!

    Resources:

    Campus Winter Weather Routes

    State of Oregon Road Information

    Winter Driving Tips

    How to Walk on Ice


    OIMB in Charleston Closed January 4th

    January 4th, 2017

    January 4, 2017  – 8:35 am

    The OIMB in Charleston will be closed today, Wednesday, January 4th.


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